Department Administrator (SOLTE) temporary

Vacancy Information

  • Salary:
  • Status: OPEN
  • Account Division:
  • Posting Period: from 02.04.2025, to 21.04.2025
  • Aptitudes and Skills: - Ability to communicate effectively with others - Empathy with student needs and concerns - Able to keep confidences and respect for others opinions - Ability to communicate with a range and at different levels in an organisation - High proficiency in ICT skills - Open and critical, supportive yet assertive attitude to colleagues - Ability to follow systems and procedures - Attentive to detail - Ability to prioritise
  • Purpose: Temporary Position Department Administrators are administrative staff that work at the departmental level and coordinate with the Department Head and school personnel to support and provide guidance on the administration of compliance, financial, personnel, and other related aspects. Department Administrators report to the Heads of Departments. As a response to the rapidly changing environment in the Higher Education Sector, WIUT has transitioned to a new Faculty and Academic Administration Structure in early 2020. The new WIUT structure includes three Schools: (i) School of Business and Economics (SOBE); (ii) School of Law, Technology and Education (SOLTE), and (iii) The Graduate School (GS), offering doctoral programmes. Each school contains academic departments. The post holder will be responsible for administrative support and coordination within the Department.

Responsibilities

  • to enable the Faculty to manage its affairs and to improve the interface with departments such as HR/Finance/Marketing as well as the close relationship with the Academic Registrars department. 
  • to develop a staff record system and to interface with the HR system  for the support of the Dean and the Faculty Management Team (FTM) in the management of the Staff of the Faculty.
  • to provide monitoring information on staff performance collected via a number of instruments.
  • to interface with HR and finance on staff records and reports, staff appointments, staff salary structures, etc.
  • to oversee the administration of the performance appraisal system and collecting performance statistics for the FMT.
  • to handle enquires from students and visitors for the Faculty.
  • secretarial support for meetings, including agenda preparation, minutes and action follow- through of meetings.
  • preparation of reports as required and other documentation including general record keeping and updating.
  • to carry out any other duties as required in consultation with the Dean and Faculty Administration Manager.

Requirements

QUALIFICATIONS

  • Undergraduate degree
  • English language proficiency to a level equivalent of an Academic member of staff

  • Knowledge of Uzbek and Russian

EXPERIENCE

  • Evidence of work experience in administrative positions
  • Experience of working with people and dealing with their needs
  • Experience of a higher education institution or similar organisation

Conditions

Working hours:

40 hours per week, 5/2

Our benefits:

  • Medical Insurance – quality healthcare coverage.
  • 13th Salary Bonus – An additional financial reward at the end of the academic year (special eligibility conditions apply).
  • Free Access to Art Clubs – Engage in creative expression through Vocal, Dance, and Drama clubs at no cost.
  • Complimentary Use of Sport Facilities – Enjoy free access to the gym, as well as yoga lessons to promote a healthy lifestyle.
  • Tuition Assistance – WIUT offers various tuition reduction schemes for eligible employees and their family members, supporting their educational aspirations and others.
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